Registration information

Registration is now OPEN.

Please register through the NAM2023 registration page.

NAM2023 is a hybrid conference, with both in-person and online attendance options.

Anyone wishing to attend the conference is required to register before the appropriate closing date for registration:

1. 23:59 BST (UTC+1) on Monday 5th June 2023 for participants presenting their work as a talk or poster
2. 23:59 BST (UTC+1) on Friday 16th June 2023 for general attendance

Please note: There will be no opportunity for on-site registration at the conference venue excepting special arrangements made for members of the press.

Attendees wishing to attend in person may opt to register for a full week (3rd - 7th July) or may purchase an individual day pass. Attendees who have registered for an individual day pass will need to select the exact day of attendance during registration. Passes are required to be worn at all times during the conference and may be collected from the Welcome Desk on arrival.

For attendees who will only attend online, we offer registration for the full week.

Attendees who plan to attend some of the conference in person and some online should register for the appropriate in-person options ONLY, as all in-person registration includes full access to the online platform for the full week.

Conference fees

We are offering both in-person and online attendance options. The registration fees for these options have been set to allow Cardiff University to organise NAM2023 at a sustainable level while trying to keep costs down. Conference registration is priced as follows: 

In-person attendance

The registration fee for in-person attendance includes attendance at all conference sessions, lunches and morning and afternoon refreshments. Please note that attendance at the banquet on Wednesday 5^th July is an optional extra.

On-line attendance: 

The conference will be carried out in hybrid mode. The registration fee for on-line attendance gives a full-week access to all the parallel sessions and plenary talks.

Support

We hope that most career astronomers engaged at research and educational institutions in the UK and abroad would be able to attend at these rates. However, we recognize the existence of structural barriers for members of traditionally marginalized communities and for individuals facing financial hardship in securing the requisite funding, mentorship, and support that might enable them to attend meetings like this one.

We are offering a limited number of scholarships in the form of partial or full fee waivers for attendance at NAM2023. These are only available to postgraduate and undergraduate students. In addition, the RAS is also offering grant funding for delegates with caring responsibilites. 

For information about available support, please visit the Grants & Bursaries page.

Fee waivers of invited speakers

Fee waivers are available to plenary speakers only.

Speakers invited to present in parallel sessions should register for the conference and pay registration fees as normal.

Altering your registration

If you wish to alter your registration details in any way, please contact the This email address is being protected from spambots. You need JavaScript enabled to view it..

Your registration may be switched to an alternative delegate, provided that the alternative would not have incurred a higher registration fee (e.g. a student registration cannot be transferred to an alternative non-student delegate), at any time before Friday 30th June 2023.

You may switch from online to in-person attendance at any time before Friday 16th June 2023. In this situation you will be required to pay the difference between your online registration fee and the appropriate in-person registration fee. If you wish to switch in this way, please contact the LOC for information on how to do so. After this time, it will not be possible to switch from online to in-person attendance.

In exceptional circumstances, we will also consider requests for switch from in-person to online attendance, before Friday the 16th June. Please contact the LOC if this is the case and we will provide you with your options. After the 16th June, it will no longer be possible to switch from in-person to on-line attendance. Note, however, that your in-person attendance will give you access to all the online content as well.

Cancelling your registration

If you wish to withdraw from the meeting, please contact the This email address is being protected from spambots. You need JavaScript enabled to view it..

If you cancel your registration before the 16th June, you will be refunded your registration fee minus a £25 administration fee. If you wish to cancel your registration after the 16th June, no refund will be issued.

Instead of cancelling your registration you may transfer it to another attendee, or switch between in-person and online attendance. Please see 'Altering your registration' above for information.

Full Terms and Conditions for registration can be viewed in the registration page.

Information for delegates

Code of Conduct

By registering to attend NAM2023 you agree to abide by the NAM Code of Conduct. You acknowledge that if you engage in behaviour that violates this Code of Conduct, the organisors may take any action they deem appropriate, including expulsion from the conference with no right to a refund.

Reporting Harassment

The NAM Code of Conduct includes information on how to report any harassment you experience (witnessed, been informed about, or endured) during NAM2023.

As there is no on-site registration for delegates, there will be an up-to-date list of delegates when registration closes. If you are concerned about the attendance of a specific person, or potential harassment at NAM2023, you may contact the RAS Diversity Officer This email address is being protected from spambots. You need JavaScript enabled to view it. in confidence to discuss how we can support you during the meeting.

Disability services and accessibility

If you have specific accessibility requirements please let us know when registering - there is space to include these in the registration form. If you have any queries or concerns, please This email address is being protected from spambots. You need JavaScript enabled to view it..

Childcare

The NAM2023 LOC recognise that childcare is a consideration for many potential attendees when choosing whether or not to attend the conference in person. We are therefore working with the Cardiff University's on-campus nursery to provide childcare for attendees where possible. For more information, please visit the Childcare page.

Data Privacy

You can visit Cardiff University's public information pages to learn more about our Data Protection Policy, your rights, and raising a concern about how your personal data is processed. In addition, the registration pages includes a privacy notice explaining how we will use data specifically collected during registration.

In summary, we use your personal data for the administration of your position as an attendee at the conference, and so that we are able to provide a range of services and support to you. Your information will be held by the Local Organising Committe and/or Cardiff University Conference team in the first instance (depending on where the information was provided), and will be shared between the LOC and the Conference team where there is a justified operational need to do so, in order that we can provide you the best customer service and ensure your booking is organised to the best of our ability. If claiming an RAS members' registration fee, your surname and RAS membership number will be shared with the RAS for the purpose of checking eligibility. Your name and email address will be shared with the provider of our online conferencing platform for the sole purpose of registering you on the platform. In addition, your name and institutional affiliation may be included in the publicly-available scientific programme and shared among other registered delegates. Any delegate who objects to the processing of their data for this purpose should contact the This email address is being protected from spambots. You need JavaScript enabled to view it..